Board of Director’s Meeting - Minutes
The meeting began
at 7:30 p.m. at the Ullmans’s
Dave Byler, Tom Cobley, Les Fritz, Andrea Gilde, Donna Hinkle,
Frank Strimel, Jim Weber, Phil Tkacik, Marty Smith, Rob Green, Dick
Members and Guests Present:
John Bates, Mike Szep
REPORT: We are two weeks
away from the halfway point of the 1998-1999 board year.
We have 2 more major projects upcoming.
were two minor incidents of vandalism in January.
One of them involved some mailbox damage and the other involved kids
throwing rocks at a residents window. The
kids were caught and a parents was notified.
was a meeting held regarding the actions of the school bus driver.
More about this in new business.
A congratulatory letter was received regarding the newsletter from Jack Tepe
and a letter was received regarding a resident who has been a CICA member in
the past and is having trouble coming up with the dues payment.
REPORT: The minutes of the
January 5th board meeting were approved as written.
REPORT: The monthly report
was approved as submitted.
Neil has made some changes regarding the presentation of the Treasurer’s
Report to improve readability.
(Contributor’s name shown in parentheses following report).
Review - Construction has
begun on the Murphy property on Pine Lane.
The silk fence needs to be installed.
Monsul’s house is under contract and they are waiting for the
committee to approve a renovation plan before completing the sale.
The contractor doing the renovation on the Fritz’s house seems to
have disappeared halfway through the job.
- Phil Tkacik and Frank Strimel suggested that with the number of
children in our community growing, it might be a good idea to install a
basketball court at the beach area. There
was some discussion as to placement options there and in another area of the
community. Phil will get some
concrete numbers and report at the next meeting. (Phil Tkacik)
- Nothing to report
Mowing - 1999 Invoices will
go out at the end of this month. (Dick
Harbor - There is still 1 Hobie cat & 1 sunfish left at the harbor.
There will be a meeting later this month to determine what needs to be
done for the spring boating season, as well as to determine the plans for an
additional piece on the dock to allow for more short term boat tie ups.
Some stone is needed in the unpaved area.
The tree stump by the Fritz’s tennis court needs to be moved.
Allen Embon is supposed to do it.
One “No Parking” sign by the far dock is missing and needs to be
replaced. (Jim Weber)
- No report given.
- Nothing to report. (Dave Byler)
- The new electric lines
will go in around the middle of April. Volunteers
are needed to rake out the dirt over the new pipes, so it is not so mounded
up. (John Bates)
Membership - Since
our January meeting, the Membership committee sent out the Winter Newsletter,
the new Dec. 1998 CICA directory
and the 1999 Dues letter with invoice and boating form.
Costs involved were as follows:
this total, Duplicating & Envelopes cost $831.31 and Postage cost $169.95.
48% of everything was delivered to mailing tubes or hand delivered and the
remaining 52% had to be delivered through the mail.
Copies of the new directory went to the Rangers and the Fire House.
is now flowing in. 48 memberships
have been received to date and over 1 ½ dozen boating forms.
The first paid membership lists will go up on our bulleting boards
right after March 1st, so board members have about 2 ½ weeks to
pay and set a “good example” on the very first list. (Les Fritz)
- Distributed and mailed.
Roads/Snow -During the month of January, the following work was completed:
Graded areas on Beach Road, Bennett, Darrel, Rolling, and Racing
Truckload of crusher run applied to muddy areas on Beach road and
Authorized Vehicles Only — Private Road — Keep Out sign installed
at south end of Mason Lane.
Filled potholes on Bennett, Darrel, Arden and Racine
Inspected all roadways and culvert pipes
Reaffirmed desire to have a truckload of chipped blacktop applied to
the center section of Darrel to Dennis Reynolds.
Tkacik has an acquaintance who can get the chipped blacktop for us and we are
going to try two truckloads on Bennett & Darrel, as well as more crusher
run on Bennett, the hill on Rolling at the northeast intersection with
Rollins, as well as the Harbor parking area.
In April/May we need to apply stone to all the remaining community
roads. We need to make up several
new Private Road — No trespassing signs.
A resident requested a NO OUTLET sign on Basin Drive.
A letter was received requesting that sand or salt be left by the
bus shelter on Rolling Ave to assist drivers during icy condition.
John Bates noted that unless it is in a 30 gallon drum, the sand will
are going to get an estimate on paving the area where Darrel-Rolling-Cliffview
intersect. Also, the culvert on
Rolling, by the boat ramp road will need replacement in the not-to-distant
future. (Mike Szep)
Committee - There are now
enough homes available for the Progressive Dinner.
All that is needed now are participants.
Watch – 1. Calling of all
previous members (as per the old schedules) is 98% complete. Some people on the list are still away for the winter.
A new schedule as been developed and distributed. This schedule will commence patrols on the weekend of Feb
19-20, 1999. At present, patrols
are scheduled only for Friday and Saturday nights due to the limited number of
The CB equipment is in working order.
Working at this time are two mobile radio box setups, one walkie-talkie
and one base station. Alternative
methods of communication remain under consideration.
New, magnetic reflective signs for patrol cars have been purchased.
Signs for display along our roadways, indicating we are an active
Neighborhood Watch Comm. have been ordered from the National Sheriff’s
Assoc. and will be installed upon receipt.
There remains a need for additional active volunteers.
Several people have dropped from the previous list because they don’t
wish to continue or they have moved. If
we try to limit duty to once
every six weeks we can cover only Friday & Saturday with one two hour
shift consisting of two patrol vehicles and a base station monitor.
I have received no calls in response to the president’s article in
the newsletter which requested volunteers and only one additional volunteer
has been added to the list so far. (Jim
Tractor - 1. The main mower deck
is in need of some major repairs. The
deck itself needs some new chains and some welding done to the frame.
The hitch is worn out and needs to be replaced.
One drive spindle is broken and needs to be replaced.
It’s also in need of new belts and blades.
For the back up mower deck, new stabilizers are going to be fabricated
to eliminate the scalping problem we had last year.
On the tractor we need to repair the draw bar for the mower deck.
All parts have been ordered, and all repairs should be completed in
time for the mowing season. (Marty
C Photos of the old culvert pipes were
passed around to show what bad shape they were in before the replacement.
C Tom Cobley inquired if any action or
planning had been taken regarding the building of jetties or anything else to
encourage sand build up at the swimming beach.
idea of the concrete jersey barriers was reintroduced
committee was formed to investigate the matter, chaired by Tom Cobley.
C Nominations were made for the CICA
Man/Woman of the Year.
C The availability of vaccines for Lyme’s
Disease was discussed and an informational flyer will be passed around.
C The Elk Neck State Park rangers are
hiring seasonal workers.
C The rangers need volunteers for a
playground project the weekend of 5/15. That
is also the weekend for our Spring Cleanup.
C The deer population is growing too
large. John Bates will discuss
the problem with the rangers.
C The school bus drivers for #69 &
#91 have been observed by a resident as driving unsafely.
The resident videotaped the driver several times and held a meeting
with other concerned CICA residents. It
was noted that this has been a problem for a long time, particularly on bus
#69. The resident will be advised
to bring the problem to the school transportation office.
OF BUSINESS: The next
meeting will be March 16th at the Weber’s.
There being no more business to discuss, the meeting was adjourned at
cc: Committee Chairpersons