CICA Board of Director's Meeting—Minutes
January 4, 2000
The meeting began at 7:30 p.m. at the pavilion
BOARD OF DIRECTORS PRESENT: Barbara Barr, Dave Byler, Tom Cobley, Les Fritz, Andrea Gilde, Ken Knapp, Frank Strimel, Mike Szep, Sr., Dick Ullman, Jim Weber, Art Wood.
ABSENT: Rob Green
Committee Members & Guests Present: Jim Abel, John Bates, Andy McKenna
Correspondence Report: The following “correspondence” was received:
· Voice mail message from the property owner whose builder had “torn up” the road material in front of the building site. The property owner will encourage the builder to purchase a load of millings to repair that section of roadbed.
· Email message regarding building a shed on a property with a house on it.
SECRETARY’S REPORT: The minutes of the 12/1/99 meeting were accepted as written.
TREASURER’S REPORT: Barbara Barr presented the report for Rob Green, who is ill. The report was not accepted at this time, as there was a question as to the allocation of funds spent for diesel fuel. The money was deducted from the maintenance budget & should have come out of the tractor budget. Also, a question was raised as to how money that we transfer from the CDs should be accounted for. They currently are put under INCOME, with an explanation of where it comes from. However, this is not new income, just an allocation of money that we already have. The monthly report will be resubmitted next month.
COMMITTEE REPORTS: (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)
Architectural Review: No report given (Barry Miller)
Beach: The beach committee reported the following activity
Email & Website: Meeting next week. There are some new things on the website, so take a look. The next newsletter will go out via email to some property owners. (Andrea Gilde for Ray Perry)
Erosion: Still need to correct erosion problem on Jacobs Nose – we may try top soil & gravel. We also need to get new plantings in the ground. (Frank Strimel)
Grass Mowing: 100% Paid. Congratulations! (Dick Ullman)
Harbor: As reported at the last meeting, the Harbor Committee is now placing a chain across the harbor road since there have been problems with both poachers and joy riders in the area during the late night and early morning hours. Shortly after the chain was employed a truck ran around it, over Bud Easler's yard and through the swale area at approximately 2 AM . With Bud's permission, committee members (Barr and Dryden) placed metal stakes between the end of chain and the well head which sits in the front yard. A few nights ago, a vehicle trespassed again by crossing over the Easler's drive-way, driving close to their house between the house and the other side of the well head. The committee has now installed stakes right up to the house to close off this gap.
A mini-workday is planned for a few members of the Harbor Committee, as soon as we get a break in the weather, to replace the damaged yoke on the floating dock. If anyone cares to lend a hand, let the Harbor Master know.(Bill Dryden)
Historical: No report given (Audrey Buck)
Legal: A document was drawn up by real estate attorney James Sherrard. This document will clarify CICA’s obligations in regards to road maintenance. The road maintenance is important in regards to home sales, particularly VA mortgages. Hopefully, this agreement, if adopted, will be satisfactory & ease mortgage approvals. The specific content of the agreement is to be studied by all board members and will be discussed again next month. (Mike Szep, Sr. for Dave Byler)
Maintenance: We will be getting a dumpster for brush on January 22nd (weather permitting) (John Bates)
Membership: No changes since last month. The 2000 Dues letters will go out on or about 1/14/00. (Les Fritz)
Newsletter: Copy is due, the newsletter will go out on or about 1/24/00(Andrea Gilde)
Roads: We have the sand & salt drums, discussed in an earlier meeting. (Mike Szep)
Social: Santa visited 13 houses & 24 kids. There was a good turnout for caroling with about 70 people. There were also lots of Chesapeake Isle newcomers. (Les Fritz for Sue Seeley)
Town Watch: Regular patrols continued up to the Holiday period with no
significant incidents reported. Unfortunately
there were a few volunteers who missed their watches in the last weeks of
We are somewhat down on man-power for the first quarter of 2000 since regulars such as the Turners and Tullys are in Florida and Ken and Helen Nicholas have moved from the community. A new schedule will be issued by mid-January covering the period up to the end of February.
The equipment continues to function well and some fresh batteries and lights will be added shortly.
Late hour incidents were experienced during the month, mostly after mid-night in the Harbor and Beach Areas and along Turkey Point Road near Arden and Racine. These incidents involved trespassing and joyriding but unfortunately no license tag numbers have been recorded. (Jim Weber)
Tractor: Nothing to report (Marty Smith)
BEACH JETTY-- We should have plan with drawings submitted by Mr. Latrell within a week.
BOARD NOMINATIONS – After some discussion, it was decided that we should continue to have the nominating committee bring at least six names to the elections. We should also do more to encourage people to nominate themselves & their neighbors, so the candidates are not just being proposed by the nominating committee or from the board of directors
NEW BUSINESS – Mike Szep, Sr. commented on the condition of the roads. We have gotten rid of the dust problem, but the roads are very bumpy & don’t look very nice. There are large chunks of the “millings”, but we were under the impression that we were getting finely ground millings that would pack down smoothly. We were told by our supplier that there was no double milling process, but we have since found out that this may not be true. We still have to complete the millings job at the far end of the community, but is it a good idea at this time? Andy McKenna, who lives on Basin Dr., commented that people on his street would rather wait until we are able to get a better quality of millings. We will also work to improve the quality of the existing millings on most of our roads.
Andy McKenna noted that he & his family are moving & wished to thank everyone.
The non-board persons present were asked to leave so that confidential voting for the CICA Man/Woman of the Year Awards could take place. The winners will be announced at the Spring Dinner on April 8th.
CLOSE OF BUSINESS: The next meeting will be held on February 1, 2000 at 7:30 p.m. at the Ullmans.
There being no further business to discuss, the meeting was adjourned at 9:30 p.m.
Andrea Gilde, Secretary
CC: Committee Chairpersons
Elk Neck State Park Rangers