CICA Board of Director's Meeting—Minutes
April 11, 2000
The meeting began at 7:30 p.m. at the Barr’s
BOARD OF DIRECTORS PRESENT: Barbara Barr, Dave Byler, Tom Cobley, Les Fritz, Andrea Gilde, Rob Green, Ken Knapp, Mike Szep, Sr., Dick Ullman, Jim Weber, Art Wood.
ABSENT: Frank Strimel
Committee Members & Guests Present: Jim Abel, John Bates
The meeting began at 7:35 p.m. at the Barr’s
Correspondence Report: The following correspondence was received:
· A letter of condolence was sent to Bill Bofinger in sympathy of the death of Mrs. Bofinger
· A letter was received from Jeffrey Lew (H-3), complaining of debris being left on his property.
· A letter was sent to a property owner in the exempted portion of Mason Lane, regarding the snow plowing and other maintenance work that is done on Mason, and encouraging this property owner to become a member of the CICA.
SECRETARY’S REPORT: The minutes of the 3/2/00 meeting were accepted with the following correction: The date of the mooring drop should be amended to read 4/8/00, not 4/18/00.
TREASURER’S REPORT: Changes in the way that transferred money in the budget is accounted for. In the past, any money transferred from savings to checking was counted as income, even though it was money that we already had. Transfers out of checking into savings were counted as expenses. This led to confusion regarding the actual amount of regular income. The reporting was changed to show the transferred money in the checking account reconciliation, and no longer in the category list of expenses. Members of the board concurred that this new method is less confusing and more accurate. The monthly report was approved as submitted.
COMMITTEE REPORTS: (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)
Architectural Review: There is a new lot being cleared for building on Turkey Point Road. The lot is owned by Warren Kramer. (Les Fritz for Barry Miller)
Beach: The seesaw has been replaced, built by Barry Garvey. Approx. $60 was spent. The spring clean up day tasks will include maintenance on the swim floats & barrels. Also planned is applying the green topcoat to the basketball court. (Jim Abel)
Email & Website: Results of the recent survey will be posted to the web page. (Andrea Gilde for Ray Perry)
Erosion: Ken Knapp expressed more concern about erosion on Jacob’s Nose. We are going to place sod, grass seeds & netting on clean up day. Mike Szep also suggested using a spray type of seed planting. Signs will be posted requesting that walkers & those fishing stay off the bank & trail to encourage plant growth. (John Bates, Ken Knapp for Frank Strimel)
Grass Mowing: 67 lots to mow this season, & 4 are mowing their own. (Dick Ullman)
Harbor: To date, 37 dinghy racks have been paid for, and 78 moorings reserved. On mooring drop day the weather was very rough and only a few moorings got placed. Volunteers re-assembled on Monday, 4/10 and most of the other moorings were placed that day. Ken Knapp fell in. Only row A remains, and a new work day, 4/15, has been scheduled for that job. A full search is being organized for Ken Knapp’s gloves & the life ring. (Bill Dryden)
Historical: Nothing to report (Audrey Buck)
Legal: Checking into whether the new road maintenance agreement has been filed at the county courthouse. (Dave Byler)
Maintenance: Barbara Barr reported a difficulty in getting dumpsters for brush. John Bates will make some calls . (John Bates)
Membership: To date, 185 paid memberships. We are running ahead of last year. Bath house keys will go out with this newsletter. The newsletter is scheduled to be mailed on or about 4/28.(Les Fritz)
Roads: Trying to make contact with Mr. Vannoy re: obtaining more road millings. (Mike Szep)
Social: The 2000 Spring Dinner was held at the Bayou in Havre de Grace on 4/8. 67 people attended. Barry Miller was honored as the CICA Man of the Year, and Karen Dryden as the Woman of the Year. The dinner was quite a success, and many complements were received. Thanks to Gwen Smith, Donna Hinkle & Sue Seeley.
The Easter Egg Hunt is scheduled for Sat. 4/22. Chris Ann Szep is chairing the event.
CLEAN UP DAY IS SCHEDULED FOR SAT. 5/13. PLEASE NOTE THE DATE IS EARLIER IN THE MONTH THAN PREVIOUS YEARS!
The refrigerator at the pavilion is not working properly. 3 suggestions were made
Town Watch: Town watch patrols have continued with no significant incidents. A new schedule was issued recently which covers the months of April & May. Along with the schedules, outlines of recommended patrolling procedures and a list of patrol policies were distributed.
Schedules & reminders are now being mailed rather than left in tubes, as many volunteers reported not receiving a schedule and therefore not knowing they were on duty.
On weekends, the town watch patrol will place the chain across the beach & harbor roads. The equipment continues to function well and 6-volt spotlights have been added to the equipment bags. (Jim Weber)
Tractor: Mowing is set to begin. The mower deck needs some repairs. (John Bates for Marty Smith)
BEACH JETTY – The MD Department of the Environment has acknowledged our request for the permits for our proposed jetty project. A letter was sent stating the next steps in the process, including the notice of the hearing and that a visit from a Wetlands Inspector is to be expected. The letter will be forwarded to Dick Luttrell. The proposed specifications for seeking a contractor for the jetty have been developed.
A suggestion was made again to seek state funding for the jetty project.
The “test” logs will be removed off the beach during cleanup day, 5/13.
SURVEY RESULTS – The results were tabulated and analyzed by Jim Weber. The executive summary will be posted on the bulletin boards, and the full results will be posted to the web page.
CALDWELL ROAD REPAIRS – The new homeowner whose builder damaged the road surface on Caldwell is withholding final payment until a new load of building material has been delivered.
DEEPENING OF THE C&D CANAL – An article mentioning this project will be in the newsletter along with referrals to where more information can be received.
NOMINATING COMMITTEE – Ken Knapp, Dave Byler, Mike Szep, Sr., & Art Wood have agree to serve on this committee to nominate new board members. Art Wood will act as chair.
EQUIPMENT BEHIND SHED – A resident complained of the unsightly mess of brush, equipment and supplies behind the shed. The equipment & supplies will be cleaned on cleanup day, and the brush is removed regularly with the dumpster.
MOSQUITO SPRAYING – We received notice of the county’s intention to continue with this program. Andrea Gilde moved that we arrange to have our area sprayed this year. Barbara Barr seconded. All approved. Motion carried.
STATE PARK TIRE PLAYGROUND – This project needs volunteers. We have all received a flyer.
CLOSE OF BUSINESS: The next meeting will be held on Wednesday, 5/10/00 at 7:30 p.m. at the pavilion.
There being no further business to discuss, the meeting was adjourned at 9:55 p.m.
Andrea Gilde, Secretary
CC: Committee Chairpersons
Elk Neck State Park Rangers