CICA Board of Director's Meeting—Minutes
The meeting began at 7:30 p.m. at the pavilion
BOARD OF DIRECTORS PRESENT: Barbara Barr, Dave Byler, Andrea Gilde, Rob Green, Ken Knapp, Mike Szep, Sr., Dick Ullman, Jim Weber, Art Wood.
ABSENT: Tom Cobley, Les Fritz, Frank Strimel,
Committee Members & Guests Present: Jim Abel, John Bates, Barry Miller
Correspondence Report: The following correspondence was received:
· A letter from the MD Department of the Environment regarding their plans to dredge around the Rogue’s Harbor area & asking if we had any comments. No comments were made.
SECRETARY’S REPORT: The minutes of the 4/11/00 meeting were approved as written.
TREASURER’S REPORT: The monthly report was approved as submitted.
COMMITTEE REPORTS: (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)
Architectural Review: There is a new construction under way on Turkey Point Road. (Barry Miller)
Beach: Some boards were replaced on the swim platform. The shuffleboard court is coming soon.
Basketball court: As we are preparing to coat the surface of the basketball court green, the recommended material was found and costs $89 for a 5 gallon bucket. We would need 6 cans for 1 coat and 2 coats are recommended. Some concerns were raised as to the cost and whether the material would hold up under all the uses of the court (such as rollerblading). Jim will check with the manufacturer and perhaps look in to other types of materials if necessary. (Jim Abel)
Email & Website: Nothing to report (Ray Perry)
Erosion: No report given (Frank Strimel)
Grass Mowing: Payments are on track. (Dick Ullman)
Harbor: A few more moorings need to go in. Some boats are in the water.(Bill Dryden)
Historical: No report given (Audrey Buck)
Legal: The roads maintenance agreement has been filed at the courthouse. The text will be posted on the website.(Dave Byler)
Maintenance: The refrigerator at the pavilion has been repaired. 25 tons of sand has been dumped on the volleyball court & playground area. Some street signs are missing. Mike Szep will replace them. (John Bates)
Membership: 201 have paid so far. A current list will be posted on cleanup day.(Les Fritz)
Newsletter: Nothing to report (Andrea Gilde)
Nominating: 1 more candidate is needed. 3 board members have agreed to run again & 2 others have agreed. 1 is still making a decision.
Roads: Trying to get more millings to repair existing road surface & complete the rest of the community. Different contractors are being spoken with to determine the best way of preparing & laying out the material. (Mike Szep)
Social: All set for cleanup day & the Cocktail social at the Harbor. The ladies brunch will be on 6/10. Call Anna Green to RSVP. (Sue Seeley)
Town Watch: Patrols have continued with no significant incidents. Mail out reminders have been working well. The equipment continues to function well. A new schedule for June & July will be issued soon. (Jim Weber)
Tractor: The mower deck is being repaired. We are currently using the backup.(Marty Smith)
BEACH JETTY: Mike Szep, Sr. has received some information about low interest loans from Ron Guns office.
BRUSH PILE BEHIND SHED: A sign will be posted that no brush will be accepted after clean up day, 5/13/00.
Several residents have expressed concern that neighboring lots have not been mowed and the grass is very high. A letter will be sent to those property owners.
A small lot was mowed by CICA after the grass got out of control & the owner will be billed $15 for a one time mowing fee. John Bates suggested that owners of small lots be given a discounted rate for mowing but no one else seemed to like the idea.
John Bates mentioned that there are two lots that are very difficult for the tractor to get into due to the height of branches & brush. Suggestion was made to pay Allen Embon to cut them until the branches are cleaned up. It was decided to just clean the lots on cleanup day.
A “PRIVATE PROPERTY” sign will be posted on our beach to discourage boaters from coming in out of the water & using our beach. A “NO FISHING” sign will be posted on the main dock at the harbor. Fishing will still be allowed on the old dock.
There is an abandoned vehicle in front of a property on Darrel Rd. A letter will be sent to the owner asking them to remove it.
CLOSE OF BUSINESS: The next meeting will be held on 6/5/00 at 7:30 p.m. at the pavilion.
There being no further business to discuss, the meeting was adjourned at 9:20 p.m.
Andrea Gilde, Secretary
CC: Committee Chairpersons
Elk Neck State Park Rangers