CICA Board of Director's Meeting—Minutes
October 10, 2000
The meeting began at 7:30 p.m. at the pavilion
BOARD OF DIRECTORS PRESENT: Barbara Barr, Dave Byler, Tom Cobley, Andrea Gilde, Rob Green, Harry Hite, Verne Orndorff, Mike Szep, Sr., Dick Ullman, Art Wood.
ABSENT: Ken Knapp, Jim Weber
Committee Members & Guests Present: Jim Abel, John Bates, Glenn Culler, Bill Dryden, Les Fritz
PRESIDENT’S REPORT: The president welcomed new board members Harry Hite and Verne Orndorff
Correspondence Report: The following correspondence was sent:
l A letter of thanks to Mike Lewis of the county roads department for his help in obtaining several loads of free millings
l A letter to Frank Strimel thanking him for his service to the board & accepting his resignation
l A letter of thanks to Cheryl Hite from Rob Green thanking her for tax preparation
The following correspondence was received:
· A donation from the Weber’s for the jetty project
· A letter from Jeffrey Lew thanking Bill Dryden for his assistance and enclosing a donation to be used for the roads
· From the Quigley’s, complaining about the appearance of some of our community homes and lots and the lack of sufficient grass mowing this summer.
SECRETARY’S REPORT: The minutes from the 9/12 meeting were accepted as written.
TREASURER’S REPORT: The monthly report was approved as submitted.
The treasurer will keep a separate listing of all donations received for the jetty project.
COMMITTEE REPORTS: (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)
Architectural Review: 1 new porch is in the process of being approved. (Barry Miller)
Beach: Thanks to the hardworking crew on cleanup day. The picnic tables will come in after the Halloween party, and a new life ring will be purchased for next season. (Jim Abel)
l Jetty Subcommittee: the letter & ballot to all property owners will be going out in a few days. A few changes to the letter were discussed. A membership application will be sent to non-members along with the letter & ballot.
Email & Website: Any address updates or other messages to Chesapeake Isle should be sent to firstname.lastname@example.org . This address is on the website and the E-mail listing going out in the newsletter. (John Reber)
Erosion: Nothing to report (John Bates)
Grass Mowing: 1 payment was received. Only 4 are left outstanding.(Dick Ullman)
Harbor: Thanks to the cleanup crew, especially Neil Barr, Harbormaster for the Day!
l The winches on the mooring puller have been refurbished and new pull-up lines have been installed. We are ready for the mooring pull on 11/4. Some moorings are to be pulled up early, and anyone wanting to help should contact Bill.
l Approximately 2 people per night are needed for the HALLOWEEN WATCH WEEKEND (Friday 10/27 – Monday 10/31. Please call 287-9598. The Harbor Entrance chain will be in place on those evenings. (Bill Dryden)
Historical: No report given (Audrey Buck)
Legal: Nothing to report (Dave Byler)
Maintenance: Nothing to report (John Bates)
Membership: Currently 239 members. New owners are being contacted, and are joining the association at a rate of about 50%.
l New decals are needed, and have been priced at $0.82 each. Dick Ullman suggested that we ask for a “contribution” toward the labels when they are distributed.
l The newsletter “folding & stuffing crew” has volunteered to fold & stuff the Jetty letter going out this week. (Les Fritz)
Newsletter: A few finishing touches needed; it will go out as scheduled. (Andrea Gilde)
Roads: We have received good feedback on the recent road improvements. The work went well on clean-up day.
l There are no new millings available at this time, but the committee is trying to find more.
l We have been using Frank Strimel’s tractor, a time sheet to be submitted. (Glenn Culler)
Social: Halloween Party, 10/28/00 (Sue Seeley)
Town Watch: No report given (Jim Weber)
Tractor: The tractor is having problems again, due to electrical system failure; this is believed to have been caused by a mistake during the recent repair to the clutch system. The dealer’s repair shop has been unsatisfactory and Marty will be contacting the manufacturer. (Marty Smith)
Jetty Ballot & Letter: The revised jetty letter was read. Dave Byler moved that we approve the letter & accompanying ballot & information. Rob Green seconded. All approved.
Tractor Policy: A subcommittee was formed to discuss the matter. The members will be Dave Byler, Rob Green, Dick Ullman, John Bates, Marty Smith.
Trash Collection: Will be stopped as of 11/1/00.
Decals: Les Fritz requested that $820 be allocated for the new printing of 1000 decals. All approved.
CLOSE OF BUSINESS: The next meeting will be held on Tuesday 11/14/00 at 7:30 p.m. at the pavilion.
Having no further business to discuss, the meeting was adjourned at 9:35 p.m.
Andrea Gilde, Secretary
CC: Committee Chairpersons
Elk Neck State Park Rangers