CICA Board of Director's Meeting—Minutes

January 7, 2002


The meeting began at 7:30 p.m. at the Wood’s


BOARD OF DIRECTORS PRESENT: Jim Abel, Dave Byler, Tom Cobley, Rob Green, Harry Hite, Ward Keever, Verne Orndorff, Mike Szep, Sr., Art Wood.


ABSENT: Barbara Barr, Andrea Gilde, Ken Knapp


Committee Members & Guests Present: Barry Miller, Les Fritz




Correspondence Report

The following correspondence was received:

·        Information from our lawyer regarding S.G. Lewis bill for tractor repairs

·        Note from Ken Knapp regarding status of beach project activities with state & county agencies


No correspondence was sent.



SECRETARY’S REPORT:  The minutes from the November 12th meeting were approved as submitted.


TREASURER’S REPORT:  The monthly report was approved as submitted.  Balance on hand total for all accounts on 12/31/01 was $14,938.  Issues highlighted were:  $500 spent for lawyer to proceed with grass mowing lien, $142 for Halloween and Wine & Cheese social activities, and $1386 for insurance.  Also noted were $160 received from mowing, $975 total for snowplowing, and interest from 3 CD’s.


COMMITTEE REPORTS:  (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)


Architectural Review:  Construction was approved for Bell property at the corner of Rollins and Rolling.  The builder has finally taken care of drainage and swale at new construction home on Rolling Ave. (Barry Miller)

Beach:  There was concern raised about the purple material on the beach.  One resident called the EPA, and a member of the North East company HAZMAT team responded.  His assessment was “It is a grass that turns purple when it is dried”.  Tom Cobley will attempt to get the scientific name of the grass and a better understanding of whether there is anything that can or should be done about it.  We may want to remove it from the beach before spring.

·        Permitting Process Progress Report:  The permit for the berm is in hand conditional on completing mitigation work at the boat ramp area.  The plan was approved by the state agency, except he would replace Pampas grass and barberry with native species – all low-growing varieties.  Joe Johnson, from the county agency, requires low growth erosion control planting at the berm on the pavilion side of the current silt fence..  (Jim Abel)


Email & Website: Nothing to report. (John Reber)


Erosion:  No report given. (Ken Knapp)


Grass Mowing:  Increase in fees to be discussed under new business. (Mike Szep.)


Harbor:  No report given. (Bill Dryden)


Historical:  No report given. (Audrey Buck)


Legal:  A certified letter was sent to property owner regarding lien proceedings for non-payment of mowing fees.  A court hearing is scheduled for 2/21/02 in Elkton.  Also, our lawyer reviewed the facts regarding disputed outstanding bills from S.G. Lewis to CICA for past repairs to the community tractor.  His assessment is that CICA should make a determined effort to settle the bill. 


Maintenance:  Dirt has been moved to area between stockade fence and bathhouse in preparation for siting a storage shed which Berkeheisers intend to donate to the CICA. 

 (John Bates)


Membership:  Membership letter is ready to go out on or about 1/16/02 and includes changes to fee schedule as previously discussed.  Total for membership last year tied the total for the previous year.  (Les Fritz)


Newsletter:  Submissions are needed by 1/13/02,and the newsletter will go out on or about 1/25/01.  Information will include mooring dates, fees, and preparation for boating season, the Easter egg hunt, progressive dinner, and annual dinner.  Future newsletters will deliver around the ends of April and July. (Les Fritz)


Pavilion: No report given. (Gaye Turner)


Roads:  Work has been completed on Caldwell Drive to resolve run-off problems.  A load of crusher run has been stored at the bathhouse for road maintenance.  The committee chairman plans a meeting soon to develop a plan for this spring (short-term repairs and longer-term upgrades).  The President's goal is to present a plan at the annual meeting this year as part of a 5-year plan of income and expense projections. (Don Schooley)


Social:  Santa visited 18 houses and 25 children.  (Sue Seeley)


Town Watch:  All has been quiet.  There was a break-in at the state park, and individuals have been apprehended.  They were not from Chesapeake Isle.  In the interest of enhancing security, a suggestion was made that volunteers be solicited throughout the community to turn porch lights on at night.  (Harry Hite)


Tractor:  No report given. (Marty Smith)



·        Tractor Repair Bill:  After much discussion about how to proceed, the Board authorized the president to contact S.G. Lewis to attempt to settle this bill, up to $2000.

·        The committee reviewing 5-year budget is still work in progress.

·        The Board tabled pursuing Elk River water quality testing at the swimbeach.

·         No new activity regarding NE Fire Dept. plans for standpipe at Mooring Area.






CLOSE OF BUSINESS:  The next meeting will be held on Monday, February 11th at 7:30 p.m. at the pavilion.


Having no further business to discuss, the meeting was adjourned at 9:30 p.m..


Respectfully submitted,




Andrea Gilde, Secretary


CC:            Committee Chairpersons

                  Elk Neck State Park Rangers