CICA Board of Director's Meeting—Minutes

April 11, 2002


The meeting began at 7:30 p.m. at the pavilion.


BOARD OF DIRECTORS PRESENT: Jim Abel, Dave Byler, Tom Cobley, Andrea Gilde, Rob Green, Harry Hite, Ward Keever, Ken Knapp, Verne Orndorff, Mike Szep, Sr., Art Wood.


ABSENT: Barbara Barr, Verne Orndorff


Committee Members & Guests Present: John Bates, Les Fritz, Bill Dryden, Fred Keith




Correspondence Report

There were two notable communications by telephone.

·        Harvey Hill complained about kids climbing on school bus shelter which is adjacent to his property.  They were ripping shingles off the roof and littering his lawn with them.  The kids were spoken to and the problem has not recurred.

·        Mike LaPorta’s real estate agent has been asked to move his real estate For Sale sign next to the house, as is customary in Chesapeake Isle.  Mr. LaPorta claims that due to the placement of the house and foliage there is no way that the sign could be seen and needs to keep the sign out front.  He will be told to request a variance in writing.

The following correspondence was received:

·        A letter from Fred Keith explaining a situation that was discussed at the last board meeting – trees reported vandalized in the harbor.  In summary the letter explains the situation. 

For the past 6 years, the two willow trees were growing “wild” in the harbor.  Most tree saplings that occur wildly in the harbor area are “weed whacked” away, but these trees have been allowed to grow for the past 4 years.  However, these trees are going to eventually obscure some water views and were “topped”.  In the past, any tree planting that was done in the harbor area was discussed first by the board.  This ensured that those with water views would not have concern that their views would be destroyed by tall trees, while still ensuring the health and beauty of the harbor.  These decisions, as well as trees that occur wildly, without planting, should not be the arbitrary decision of one person.  Fred & Barbara Keith feel that the board should make decisions about plantings and growing on community lands, as has been done in the past.  The trees were trimmed by Fred in order to control their growth, as he feared they were getting too tall.  This is not the first time the trees were trimmed.  The Keith’s suggested replacing the willows with two smaller trees, such as ornamental dogwoods.  This will be discussed further under Old Business.


No correspondence was sent:



SECRETARY’S REPORT:  The minutes from the March 11th, 2002 meeting were approved as submitted.  John Bates was in attendance at that meeting, but was not included in the “Guests” list.


TREASURER’S REPORT:  The monthly report was approved as submitted.  Notable are the delinquent mowing fee collected from Mr. Coco, as well as getting a $200 refund of the retainer paid to the lawyer who filed the papers for us.  Mowing fees, and mooring fees are going well.  Our debt reduction is going well. 


COMMITTEE REPORTS:  (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)


Architectural Review:  Question regarding the house going up on Racine (next to Fritz’s), however, the plans have not yet been finalized.  Beckerts & Fischbeins house, water collects on driveways.  Letters sent regarding driveway pipe installation.  (Barry Miller)


Beach:  Wild flowers and daffodils were planted on the beach road, and we will get some more bulbs from Mrs. Finley this fall.  The beach has been raked, and sand is seeming to accumulate.  Stones were put in place along the embankment. 


Part of the plan to improve the beach is to put 3 pathways on the beach to preserve the new plantings that will go in.  To be done on clean up day. (Jim Abel)


Email & Website: more people will be getting newsletters by email this time, as many responded to this idea on their membership forms.  As this service grows in popularity, it should reduce our printing/mailing costs. (John Reber)


Erosion:  The sign on the Jabob’s Nose embankment needs to be replaced, reminding everyone not to climb down the bank for fishing, as this speeds up the pace of erosion.  It is okay to fish in that area, but fishermen need to walk over from the beach or harbor area.  (Ken Knapp)


Grass Mowing:  2002 season, collected $2710 so far.  Approximately $7500 total will come in this year.  Bills for individual mowing sessions will be sent to owners of lots that are mowed by necessity but are unpaid.  (Mike Szep.)


Harbor:  There was a great turn out on April 6th with thanks to all who helped.  75 moorings were put in with at least 2 more to launch.  The old floating dock will be attached this week.  Thanks to Barbara Barr and Karen Dryden for providing coffee and snacks, to warm up the chilly day. 


Resume discussion from last month regarding the expansion of the sunfish area.  Harbormaster has no objection to the project.  The slope of the land will not change, but the project probably will not be completed until fall.  We still need to get a permit.  A plan is needed for use of the dirt that will be dug up.  (Bill Dryden)


Historical:  Nothing to report. (Audrey Buck)


Legal:  Legal matter regarding Coco’s unpaid fees have been resolved.  There was some discussion about how to proceed regarding LaPorta’s desire to keep real estate sign up at the front of the property.  The restrictive covenants state that no signs are to be erected on the property.  However, real estate signs have been allowed if they are up against the house, and construction signs are to be taken down immediately after construction is completed.  It was decided that the owner needs to submit the request for a variance to this rule in writing.  (Dave Byler)


Maintenance:  The Chesapeake isle sign at the entrance of the community needs to be replaced.  Sal Tullumello has volunteered to improve and rework the sign, and will submit a plan for next meeting.  (John Bates)


Membership:  195 paid members to date, 83 bathhouse keys requested, 39 shuffleboard closet keys, 80 boat storage fees paid, 76 moorings put in, 67 mooring pick-up/drop off fees paid, and $230 was donated to CICA by a variety of members. (Les Fritz)


Newsletter:  To be mailed on 4/24, after the annual dinner.  Those receiving keys will be sent in an envelope, and those receiving their newsletters by email will get their keys in a separate mailing.  Approx. 20 new Chesapeake Isle women will be invited to the annual dinner.   (Andrea Gilde)


Pavilion: 12 reservations so far (Gay Turner)


Roads:  5 loads of millings received from the county, we paid only $60 per load for delivery.  Millings need to go over the crusher run that was applied to Caldwell Rd. last fall, as promised.  Potholes need to be patched, and pipes need to be repaired on Bennett and Rollins.  Contractors are to be arranged for the work to repair the pipes.  A special board meeting will be called with the only topic being the long-term plan options for the roads for Tuesday, April 16th at 7:30.    (Don Schooley)


Social: We had a great turnout for the Easter Egg Hunt. Thanks to Chris Ann Szep and crew for organizing the event.  The annual dinner and awards will be held on April 20th.  So far there are 83 reservations -- most ever in recent memory.  The Blue Heron restaurant has been paid for the event.  Spring clean-up, with the luncheon to follow will be held on  May 18th.  Clean-up is at 8:30, and the lunch is at 1:00. Ladies brunch, is scheduled for Saturday, June 8, 10:00 to 12:00 at the pavilion. There will be 5 Bingo nights on Wednesdays at 6:30.  This is a family event.  Details will be listed in the newsletter.  Next meeting of the social committee will be May 8th, 7:30 at Sue Seeley's home.(Barbara Barr for Sue Seeley)


Town Watch:  New signs have been received, there were some ground lights missing on Caldwell. (Harry Hite)


Tractor:  John Bates met with Tom Pollard (new tractor chair) who will take over tractor mechanics and maintenance and is beginning training.  (John Bates )






SUNFISH PARKING AREA:  Since there are no objections to the project, it will probably happen this fall.  First, we need to get a permit.  Ward Keever moved that the permit be applied for so we can progress with the project.  All approved.  Plans still need to be formulated as to a budget for the project and what to do with the dirt that is dug up.


BEACH EROSION:  Most of the plantings that the county has mandated we put in will be delayed, due to the drought.  There is no point to planting trees and shrubs, only to have them die due to lack of water.  The mulch paths will be applied to the beach during cleanup day.  (see written report)  New plans for the plantings were distributed, and the letter and plans will be sent to our county representative. 


TREES AT HARBOR:  The civic association has responsibility for trees at the harbor area as well as in other common areas.  In past times there was a vote when new plantings were made, but there was no official decision made on these trees, and whether to allow them to grow.  There has been a request made to remove these trees and replace the willows with a smaller variety.  It should be noted that anyone who trims, damages, or removes a tree from CICA public land is placing us in jeopardy with the county, who is watching us closely


For everyone’s reference:

Trees on Chesapeake Isle common areas are the responsibility of the civic association, so if someone wants to plant a tree or encourage the growth of a wild sapling on community property, or to remove a tree from the common lands, the suggestion or request needs to come to the board and the board needs to make the decision and follow the proper procedure.


Mike Szep moved that we replace the two willow trees with dogwoods, and have it done in conjunction with the other plantings that are to be done when conditions are amenable.  Ward Keever seconded.  9 votes approved, 1 vote did not approve.




Nominating Committee:  Barbara Barr, Ken Knapp, Andrea Gilde, Ward Keever, Ken to chair.


4th of July Planning Meeting at the Cobley’s on May 21st at 7:30 p.m.


CLOSE OF BUSINESS:  The next meeting will be held on Thursday, May 16th  at 7:30 p.m. at the pavilion.


Having no further business to discuss, the meeting was adjourned at 9:40.


Respectfully submitted,




Andrea Gilde, Secretary


CC:            Committee Chairpersons

                  Elk Neck State Park Rangers