CICA Board of Director's Meeting—Minutes

May 16, 2002


The meeting began at 7:30 p.m. at the pavilion.


BOARD OF DIRECTORS PRESENT: Jim Abel, Tom Cobley, Andrea Gilde, Rob Green, Ward Keever, Ken Knapp, Verne Orndorff, Mike Szep, Sr., Art Wood.


ABSENT: Barbara Barr, Dave Byler, Harry Hite


Committee Members & Guests Present: Bill Dryden, Les Fritz, Barry Miller




Correspondence Report

The following correspondence was received:

·        The LaPorta’s requested an exemption to the real estate sign placement rule, which was approved.

·        Art received a phone call regarding overgrown grass.  The property owner agreed to cut the grass over the weekend.


The following correspondence was sent:

·        Letters were delivered to two property owners regarding water standing on lots after heavy rains, and requesting that driveway culverts be put in.


SECRETARY’S REPORT:  The minutes from the April 11th, 2002 meeting were approved as submitted, with the following correction:  During the discussion regarding the trees that were trimmed and damaged, Fred Keith agreed to pay for two replacement low-growing trees at the harbor area.


TREASURER’S REPORT:  The monthly report was approved as submitted. 


COMMITTEE REPORTS:  (Contributor’s name and/or committee chairperson’s name shown in parentheses following report.)


Architectural Review:  1 house being built on D –14, theproperty owner is named Campbell.  The property owner on E-8 is planning to build soon, and needs to submit plans.  Plans for several spec houses are being discussed, but no plans have yet been submitted.  (Barry Miller)


Beach:  A list is ready for clean up day.  The swim area will be shifted slightly to account for the new location of sand/rocks due to the jetties.  There are no plans at this time for trucking in sand to the beach. The fire ring is coming Sunday, between 10 and 12.   (Jim Abel)


Clothing:  Some new items have been purchased, and will be available on Spring Cleanup Day. (Dotty Fritz)


Email & Website: Nothing to report. (John Reber)


Erosion:  White fence will be used to delineate the path/walkways on the beach in lieu of the mulch.  Beach grasses have been planted.  A revised planting schedule for the harbor area was submitted and is in process of approval. We have the county’s  permission to wait until the fall for planting, due to the drought. (Ken Knapp)


Grass Mowing:  Payments are coming in, but overall income will be reduced due to the reduced number of empty lots to mow.  (Mike Szep.)


Harbor:  Lots of work to be done on cleanup day including one mooring to be dropped.  We can start work on the kayak rack extension or can wait a couple of weeks and the hydrant standpipe will go in soon.  The sunfish area will be expanded at some point, probably in the fall, but there are no concrete plans at this time. 

 There was a motion that when the expanded sunfish area project is begun, the community tractor will not be used to dig the area. All approved the motion.  We can get an independent contractor to do the work, and not risk damage to the tractor on the very hard ground.   (Bill Dryden)


Historical:  No report given. (Audrey Buck)


Legal:  No report given. (Dave Byler)


Maintenance:  Extension of the maintenance building, as discussed last month, is under way.  Some work on the pavilion T-111 siding will be done on clean up day.  In regards to the replacement of the community sign, a drawing was prepared by Tom Cobley and Sal Tullomello.  The sign will incorporate the Chesapeake Isle logo.  Definite plans will be submitted next month.  (John Bates)


Membership:  211 members to date. (Les Fritz)


Nominating Committee:  Met and identified 7 candidates, some of whom have accepted and others are considering it.  We will have a definite list next month.  Ken resigned from the committee, as he has decided to run again.  Ward Keever took over as committee chair.  Nominees should prepare a short “bio” for the newsletter (copy is due June 17th), as well as be ready to speak briefly at the Annual Meeting on August 25th.


Newsletter: Copy for the July newsletter should be ready for the next meeting, June 17th.  All candidates should have a short “bio” prepared.  (Andrea Gilde)


Pavilion: All seems ready for the summer. (Gay Turner)


Roads:  The millings that were applied to Rolling Avenue recently have held up pretty well during the recent storms.  The pipe projects have been estimated and we are waiting for them to get started.  Plans are to fill potholes on workday.  The remainder of the budget needs to be spent on millings/crusher run.

 During a special meeting of the board, held on April 16th, Ward Keever and Mike Szep prepared a history of the CICA roads, and mapped out a variety of options for the long-term future of the roads.  A list of questions generated at that meeting were distributed, with the answers to be researched.  Any other questions should be directed to Ward or Mike.  The short term plans for road maintenance and the long-term options will be presented at the annual meeting.   (Don Schooley)


Social:  The annual dinner was held on 4/20.  Anna Green and Jim Weber were honored as Man and Woman of the Year for 2002.  The clean-up luncheon will be held on Saturday at 1 p.m.  The Ladies Brunch will be held on June 8th, at 10 am.  Ginny Cobley wants to relinquish the Librarian’s job, and is seeking a replacement.  Anyone interested should contact Ginny.   (Sue Seeley)


Town Watch:  Nothing to report. (Harry Hite)


Tractor:  Tom Pollard is taking over tractor maintenance.  The tractor needs to go a dealer for a recall repair, and we will hire a flatbed to transport the tractor. A motion was made and approved for this action.  (Marty Smith)






A property owner on Racine Rd. is pumping their well out onto the lawn and road to clean and maintain it.  Doing this causes washouts on the road, and also wastes a great deal of water.  This also happened last year, and was addressed with the owner.  This was a problem last year and the owner was notified.


Another letter will be sent to Hinkle’s regarding the trailer sitting on the property.





There is a dispute regarding the placement of a shed on Darrel Rd.  The shed was placed right next to the property line.  The owner claims to have asked all the property owners if they minded the shed being so close to the property line, but apparently one neighbor complained to the county for not abiding by the county setbacks. 


The budget committee met, and a copy of the proposed 2002-03 budget was distributed and will be voted on next month, after all members have had a chance to review the changes.  The preliminary budget will be presented and voted on during the Annual Meeting.  The committee is recommending a $10 per year dues increase, as well as planning to finish repaying the loans from the jetty project.  Any questions or comments should be directed to Rob


CLOSE OF BUSINESS:  The next meeting will be held on Monday, June 17th at 7:30 p.m. at the pavilion.


Having no further business to discuss, the meeting was adjourned at 9:00 p.m.


Respectfully submitted,




Andrea Gilde, Secretary


CC:             Committee Chairpersons

                  Elk Neck State Park Rangers