A special meeting of the Board of Directors was called to order at 7:35 PM. All directors except Vern Orndorff were present. Also present were the Chairmen of the Membership and the Maintenance Committees.
The President, Vice President, Treasurer, Chairman of the Legal Review Committee, and the Chairman of the Ad Hoc Committee on Mandatory Membership held a phone conference with Mr. Raymond B. Via, Jr., of Linowes and Blocher LLP, Bethesda, MD., in the late afternoon of June 23, 2003. Mr. Via represented the Hollywood Beach Civic Association in the appeal case they won regarding their conversion to mandatory membership. Those present during the phone conference reported that Mr. Via recommended that the CICA Board of Directors suspend its action timeline until after he has a chance to completely search and review all pertinent recorded documents and CICA information. He was authorized to hire a title abstractor for about $100 to conduct a document search. After careful review, he will get back to us with his recommendations. It was noted that Mr. Via said that CICA should plan to go forward, and that the Board of Directors should take sufficient time now to avoid having to redo any step and to assure favorable results to any future challenge. The goal is still to proceed with all necessary actions completed by January 1, 2004, the beginning of the new Association membership year.
The Association previously received a retainer agreement from Mr. Via which includes a request for a $1500 retainer fee. The group reported that when asked what the $1500 would cover, Mr. Via said that the retainer would cover his review of all documents and his guidance to the Directors on what was required to give the greatest likelihood of success.
The Board accepted the recommendation to suspend its action timeline. Therefore, plans to conduct a vote on changes to the Association Bylaws, including the meeting planned for 7/20/03, are suspended pending Mr. Via's recommendations and subsequent Board of Director actions. Also, the Board's consensus was obtained by the President to sign and return the retainer agreement to Mr. Via with the required $1,500.00 retainer fee.
Having no other business, the meeting was adjourned at 8:20 PM.